Course Methodology

The course relies on presentations and examples by the consultant. Participants will be expected to work on Excel exercises for payroll and benefits and participate in group workshops and presentations.

Course Objectives

By the end of the course, participants will be able to:

• Explain how the HR and accounting and finance functions contribute to their success
• Prepare the monthly payroll and review it for accuracy
• Calculate employee benefits, loans vacations and End of Service Benefits (EOSB)
• Reconcile payroll with accounting and audit the supporting documents for payments
• Develop monthly and annual payroll budgets
• Design periodic payroll management reports and analysis

Target Audience

Payroll staff, payroll accountants, account assistants, payroll supervisors and managers, HR professionals and team members who handle payroll as well as employees interested in understanding and applying payroll best practices.

Target Competencies

• Controling employee costs
• Preparing and producing payroll
• Analyzing and reporting payroll
• Reconciling payroll
• Budgeting for payroll expenses
• Budgeting for department expenses and needed assets

Payroll: the important link between human resources and accounting

• Introduction to the HR function
• Introduction to accounting function
• Introduction to finance function
• Payroll as a link between HR and accounting and finance
• Understanding the hiring process documentation
• Managing payroll process for:
• Contract professionals
• Full time employees
• Temporary help
• Outsourcing

Preparing and calculating payroll

• Looking for the right controls before starting
• Determining the right calculation basis for payroll
• Elements of risk leading to payroll mistakes
• Managing increments and deductions
• Payroll approvals
• Preparing payroll schedules

Employee loans and benefits

• Access to employee benefits
• Controlling access to loans
• Reporting on loans status
• Calculating end of service benefits for company and employees
• Reporting on benefit plans

Accounting and auditors roles in payroll process

• Recording payroll expense and liabilities
• Recording payroll and benefits costs to assets or inventory
• Recording payroll related contributions and liabilities
• Reconciling receivables from and payables to employees with payroll department
• Reconciling liabilities with social security and other governmental agencies
• Reconciling payments with bank accounts transactions
• Introduction to internal audit and external audit
• Auditing the payroll

Payroll budgeting

• Budgeting for payroll department expenses
• Preparing the yearly budget for payroll and contributions for the company
• Budgeting for employee loans and other benefits

Reporting payroll and contributions

• Determining contribution expense for individuals
• Determining corporate contributions
• Reporting results to the accounting department
• Coordinating with accounting department regarding payment process and control
• Reporting to ministry of labor
• Reporting to social security authorities
• Reporting to other regulatory agencies